Information & Documentation

See more

Contains information of interest to individual Members, including Membership Statement, New Members' Pack, how to apply for a Memorial Fund Award, Grants of Friendship/Invitations, and Membership Matters.

Contains all the information you need for the running of a Club, eg Membership Forms, Annual Returns, Club Governance, How to Start a New Club.

Contains information related to running a Region/National Association/Network, eg the purpose of Regions/National Associations/Networks, and Region/NA/Network governance documents

Contains documentation to help you communicate your activities, eg Template Press Releases, SIGBI Brand Guidelines and Logos, good examples of Club Promotional Material, How To Guides.

Contains information related to Programme Activities, eg a page for each Programme Area, Commission on the Status of Women, SIGBI Programme Database.

Contains documentation related to the running of the Federation, eg SIGBI Governance, Vision 2021.

SIGBI General Meeting

SIGBI holds a General Meeting once a year, as part of the SIGBI Conference.

All members are entitled to attend free of charge, and each Club can nominate a voting delegate to vote on the Resolutions on behalf of the Club.  If no member is attending from a Club, then they may ask a member from another Club to act as their proxy voter.

General Meeting 2018

Note: there will be a Programme Resolutions/SIGBI Project 2019-2022 session immediately before the General Meeting at 14:00, at which voting delegates will also be required to vote.  All the documentation for this session can be found under Programme on the Programme Resolutions 2018/SIGBI Project 2019-2022 page.

Documentation for the General Meeting 2018

All the documentation related to the SIGBI General Meeting, to be held in Liverpool on Friday 26 October 2018 at 15:00 is shown below.  Please make sure your voting delegates knows how the Club wishes them to vote and takes any relevant documents with them:

There are Appendices to Resolutions 1 and 2, which are shown below.  These are explained as part of the explanatory notes for each Resolution.  Note that the Club Constitution below is both Appendix 3 for Resolution 1 and Appendix 1 for Resolution 2:

  1. SIGBI Byelaws—draft May 2018
  2. Region/NA/Network/Country Constitution—draft May 2018
  3. Club Constitution—draft May 2018

Additional Information about Resolution 1 – Amendment of SIGBI Byelaws

A number of questions have been received regarding Resolution 1 to the General Meeting 2018 (amendments to the SIGBI Byelaws), in particular Clause 14.1 which replaces:

The Federation President shall select two Members of the Board or such other number as the Constitution of SI requires, to serve with her on the SI Board”, with

The Board shall appoint two members of SIGBI, or other such number as the Constitution of SI requires, to serve on the SI Board”.

The intention of this amendment is to “open up” the application process to any member of SIGBI with the appropriate skills and expertise to act as an SI Board Director.  It is hoped that the attached Frequently Asked Questions (FAQs) will aid members’ understanding of why the change has been proposed, the process to be adopted if the Resolution is carried and the timeframe for nominations.

If you have any questions which are not included in the FAQs please contact SIGBI HQ – hq@sigbi.org

FAQs for Resolution 1: https://sigbi.org/members/files/Resolution-1-General-Meeting-2018-Amendment-of-SIGBI-Byelaws-Frequently-Asked-Questions-21-September-2018.pdf

Programme Session

NOTE: There will be a Programme Session starting at 14.00 on Friday 26 October 2018, immediately before the General Meeting, at which there will be voting for a Programme Resolution and the Federation Project. Therefore, your voting delegate will need to be seated by 13.45 in order to vote at both the Programme Session and the General Meeting.

A4 Factsheets for each project are in the Programme section of this website.

Voting Accreditation

Please see below the voting accreditation letter and form, which needs to be returned to SIGBI HQ—sally@sigbi.org—no later than Friday 12 October 2018. Voting Delegates must be registered to attend the General Meeting, which is on Friday 26 October 2018—afternoon session. The session will start with a Programme Resolution and the Federation Project, both of which need to be voted on using the electronic voting system, and this will be followed immediately by the General Meeting. Delegates who have registered for Full Registration or Friday Day Delegate are automatically registered for the General Meeting, but you can register for the General Meeting Only if preferred.  This is free of charge, and will include the Programme voting immediately before the General Meeting. If no one from your Club is attending the General Meeting, then act now to ensure that you have a proxy from another Club who is willing to vote on your Club’s behalf: