Soroptimist International SI Hamilton Privacy Notice
3 02 2021
How SI Hamilton uses your information.
Your privacy is important to us. We are committed to safeguarding the privacy of your information.
Why are we collecting your data?
We collect personal data to fulfil our role as a membership organisation, to monitor and assess the quality of our services, to fulfil our purposes and to comply with the law regarding data sharing. In legal terms this is called ‘legitimate interests’. When it is required, we may also ask you for your consent to process your data. We do not share your information with others except as described in this notice.
The categories of information that we may collect, hold and share include:
- Personal information (such as name, date of birth, address, telephone number and email address.
- Characteristics (such as gender, ethnicity, language, nationality, country of birth).
Storing your data
We hold your data for varying lengths of time depending on the type of information in question but in doing so we always comply with Data Protection legislation. We will contact you annually to check that the information we are holding is accurate and that you agree to us holding it.
Who do we share your information with?
We will not share your information with third parties without your consent unless the law requires us to do so.
Requesting access to your personal data
Under Data Protection legislation, you have the right to request access to information about you that we hold. To make a request for your personal information contact Secretary at SI Hamilton.
You also have the right to:
- object to processing of personal data that is likely to cause, or is causing, damage or distress
- prevent processing for the purpose of direct marketing
- object to decisions being taken by automated means
- in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and
- claim compensation for damages caused by a breach of the Data Protection regulations.
You can read more about these rights on the ICO website – see link below:
For further information on how your information is used, how we maintain the security of your information and your rights to access information we hold on you, or if you would like to discuss anything in this privacy notice please contact Secretary at SI Hamilton, or Communications Officer at SI Hamilton.
Secretary SI Hamilton E mail address: firstname.lastname@example.org
Communications Officer SI Hamilton E mail address: email@example.com
If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance or directly to the Information Commission’s Office at https://ico.org.uk/concerns/
Individuals applying for a grant from the 3S Fund, SI Scotland South Region
When individuals apply for a grant from the 3S Fund, they submit their information in an application form, provide details of their project, and an outline of what the grant will be used for. Those who are awarded a grant are asked to provide a report and to give a presentation at a Club or Region meeting. Any personal information that is provided in the application will only be used for the administration and management of any grants that are awarded.
We would like to share your information with other Soroptimists both from SIGBI and the other three Federations, Soroptimist International, our partners, other charities and related companies. If you agree to your information being shared in this way please tick the box below.
If you, or the Club, Region or National Association of which you are Treasurer, are also a shareholder in Number 63 (Soroptimist) Limited, you consent to SIGBI sharing your data with Number 63 (Soroptimist) Limited.
How information about you will be used:
We would like to send you information about Soroptimist International Great Britain and Ireland (SIGBI) Limited, Soroptimist Trading Limited, Soroptimist International and other related organisations with whom we work, by post, email, telephone and SMS. If you agree to being contacted in this way, please tick the relevant boxes:
If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes or giving your information to other parties. If you no longer wish to be contacted for marketing purposes please click here or tick box
Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.
You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of website features may not function as a result.
If you need any further information please contact Secretary or Communications Officer at SI Hamilton.